District Governor's Official Club Visit Form

District Governor	:	Maj.(Retd.) S.K.Sharma
Club	:
Date of Visit	:

Have you sent the “Planning Guide for an Effective Club”?		Yes No
To District Office at RI District 3060, 1 Sargam Appt., Nr. Viraj Appt., Arogyanagar, Athwalines, Surat – 395 001(M) +91 99252 27479

Thank You & Proceed
If you do not have the Planning Guide For An Effective Club, Please download now. Please fill it & send immediately.

Part A - Arrival of DG

At what time should the Governor reach your city / town?	:	Hrs
Who will receive the Governor in your city / town?	:	Rtn.
Contact No. of Receiving Rotarian	:	(M)
Where should the Governor report to in your city / town?:	:	Address of the place where the Governor has to reach

Part B - Meeting of DG with President, Hon. Secretary & President Elect

What is the address of the meeting location?	:	Address of the place where the meeting is to be held
Meeting would start at (Duration 1 hour)	:	Hrs & end at : Hrs

LIST OF DOCUMENTS REQUIRED AT THE MEETING OF

DISTRICT GOVERNOR WITH PRESIDENT, HON. SEC. & PRESIDENT ELECT.

01 Club Charter

02 Club Constitution

03 Ammended Club Bylaws

04 Audited Accounts of Previous Year

05 Summary of Club Plans & Objectives

06 Club Budget

07 Copies of Semi-annual Report

08 Proof of dues sent to

a. Rotary International (South Asia Branch – Delhi Office)

b. District 3060 Fund (District Secretariat – Surat)

09 Manual of Procedure

10 R.I.Directory

11 Bylaws & Accounts of Trust, if the club has any.

12 List of

a. Honorary Members

b. Club Members with address & Phone numbers

c. Paul Haris Fellows (with contribution made to date)

d. Paul Haris Sustaining Members (with contribution made to date)

e. List of Club committee and subcommittees

13 Club committee plans for the Year.

14 Minutes of Board Meetings.

15 Reports

a. of Club Activity

b. of ongoing projects, (including Matching Grants) if any.

16 President's Workbook

17 Secretary's Workbook

18 Copies of Club Bulletins

Part C - Club Assembly

Where will the Club Assembly be held?

Club Assembly would start at
(Duration 2 hour)

Hrs & end at : Hrs

Part D - Regular Club Meeting

DG IS THE ONLY CHIEF GUEST

Where will the Regular Club Meeting be held?

Club Meeting would start at
(Duration 100 Minutes)

Hrs & end at : Hrs

Part E (Optional) – Meeting with Past Presidents / District Officers

Where will the Meeting be held

Meeting would start at
(Time)

Hrs & end at : Hrs

Part F (Optional) – Visit to Permanent / New Project

Name of the Project

Location of the Project

Visit would start at

Hrs & end at : Hrs

Part G (Optional) – Visit to New Member Business Place

Name of the New Member / Members

Business Place to be visited

Visit would start at

Hrs & end at : Hrs

Part H (Optional) – Meeting with Office Bearers of Partners in Service (Rotractors, Interactors, RCCs & Inner wheel)

With whom would the meeting be held?

1. Office Bearers of Rotract

2. Office Bearers of Interact

3. Office Bearers of RCC

4. Office Bearers of Inner Wheel

Where would the meeting be held?

Meeting would start at

Hrs & end at : Hrs

SPECIAL ATTENTION REQUIRED DURING GOVERNOR’s OFFICIAL CLUB VISIT

1. Assistant Governor of the club being visited and The Special Aide of respective area shall be accompaning the DG.during the visit.

2. Assistant Governor of the club being visited and The Special Aide of respective area shall be accompaning the DG.during the visit.

3. During the Meeting with board of directors and office bearers of club, The Club Trainer and the Chairman Foundation are also requested to be present.

4. Club Official Meeting must be over in 100 minutes including DG's address for 30 minutes.

5. Presidents of Rotract, Interact and RCC & Chairperson of Inner Wheel to be invited

DISTRICT GOVERNOR’s FOOD HABITS

1. He is vegetarian

2. He finishes his dinner before 8 PM and will not take any eatable thereafter.

3. He loves food with bare minimum possible oil but without 'Any Chillies'

4. He doesn't take any eatables in between meals except very light black tea with lime or any of the soft drinks.

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